March 2004 Meeting Minutes
March 19, 2004
Hyatt Regency, Bryce Room, Washington, DC
In Attendance:
Randall Lambrecht (Univ. of Wisconsin-Milwaukee)
Denise Heinemann (Florida Gulf Coast University)
Jerome Sullivan (University of Toledo)
Jacqueline Hooper (Ferris State University)
Susan Hanrahan (Arkansas State University),
Noelle Kehrnberg (Western Carolina University)
Jack Brooks (Marquette University)
Ruth Welborn (Texas State University-San Marcos)
David Gale (Eastern Kentucky University)
Gregory Frazer (Duquesne University),
Cynthia Hughes-Harris (Florida A&M)
Shelly Conroy (Weber State University)
Linda Petrosino (Bowling Green University)
Shirley Richmond (Northern Illinois University)
The meeting was called to order at 5:35 pm by R. Lambrecht. The membership list was circulated for corrections, and introductions were made by those in attendance.
Automatic Consent Agenda:
Two items were added to the agenda under new business: 1) approval of new members, and 2) election of a COHD representative to the ASAHP Task Force Planning committee. There were only minor corrections (typos) to the minutes of October 24, 2003. Both were accepted as presented.
President's Remarks:
The addition of the new COHD website was hailed as a useful addition and a great organizational and communication tool for the organization. It also serves as a repository and archive for agendas, minutes, bylaws and member profiles.
Treasurer's Report:
Presented by G. Frazer. Frazer explained that there were four transactions since the last report. The balance as of March 12, 2004 was $11,414.03. Two transactions have not yet been recorded and relate to $1000 for contract web development, and $189.94 for web address domain purchase and Dreamweaver® web software. A motion to approve the Treasurer's report was seconded and passed unanimously. It was noted that four institutions have not paid their dues for several years. They will be contacted for one last time. A motion to drop these institutions from COHD if payment is not forthcoming was made, seconded and passed unanimously.
Old Business:
The proposed changes to the COHD by-laws were distributed again and reviewed. No action was taken since it takes 2/3 membership vote to change the by-laws. Members will be surveyed by mail ballot (paper or electronic) to effect the changes.
The new COHD website will be further developed over time. Membership profile information was obtained from ASAHP, which has not been updated for some time. Much of the information is not correct. Members are requested to send current information to R. Lambrecht. A solicitation for updated information will be made. Other comments for the website are welcome.
Data from the ASAHP profile can be customized for COHD. S. Hanrahan will speak to Ron Winters about extracting this for COHD. Members will need to first identify what kind of information they'd like to see.
New Business:
At the request of ASAHP President D. Gale, regional deans groups were asked to identify a representative to an ASAHP task force to plan for the next ASAHP Dean's Council meeting. Barry Eckert (Armstrong Atlantic Univ.) was nominated. A motion to close nominations and elect Dean Eckert passed unanimously.
A motion to accept Marquette University and Texas State-San Marcos University into COHD was made and seconded. Dean Jack Brooks and Dean Ruth Welborn presented brief descriptions of their two institutions respectively. The motion passed unanimously.
Discussion regarding a summer meeting of COHD ensued. It was generally felt by all that returning to a summer meeting could help provide more meaningful dialogue and interaction. Duquesne University (Frazer) offered to host the meeting in Pittsburgh, PA. The NERD's had indicated that they would like to have a joint meeting with COHD. It was decided that members should be surveyed about interest in a summer meeting, date/time, and agenda items for such a meeting. R. Lambrecht will contact NERD's president (Ted Kelley) to verify interest in a joint meeting. G. Frazer will prepare a draft cost estimate.
Members briefly shared highlights of activities at their Institutions and in their Colleges.
Adjournment:
The meeting was adjourned at 6:45 pm.
Respectfully submitted,Randy Lambrecht and Susan Hanrahan (for Barry Eckert, Secretary)